This article explains how to create a course session, from scratch or copy an another course session
Ortrac divides program into courses. To activate a course with components and student, you need to create a course occasion.
TABLE OF CONTENTS
- General information
- Create a course session from scratch
- Finished course occasion
- Teacher
- Students
- Create a course session, via copy
General information
To create a course session, for students to work in, the administration can create and populate the course occasion with a number of item, logic and structure. If you organize a university you name the course occasion with a proper name representing, the time period for the course occasion, like "automn-23" or spring-24".
Starting at the top, you create modules to make logic containers, in these containers you connect logic to different types of items, via progress measures, to fulfil the module. The student receive a badge for job, well done.
Items which can be used within the module, can be:
- forms (attendance, clinical, surveys)
- content (course info, video links)
- assignments (working with peers, interact with teacher)
- quiz (before clinical, from real KBA exams complementary tasks, progress tests)
- kba exams (summative exams, AI controlled)
- osce exams (practical exams, divide your stations)
- analyse/export (power BI views, presenting student progress, export reports)
Finished with the structure the administration, add a set of students & other roles
Create a course session from scratch
Find the menu
- Go to the left meny Courses and select a <course>
Create course occasion
- Click the button Create new <course>
- Add a name in the Name field
- Click the button Create from scratch
- Click Save button
Empty course occasion
- Go to the left meny Courses and select a <course>
- Go to the new <course occasion>
You have created an empty course container. Now you´re able to populate the course occasion with items and students.
Add components
Below an abbreviation list of all items, which exists in a course occasion.
| ITEMS | USAGE | EXPLANATION |
| Module(s) | organize parts/sections within the course | containers for items containing a part inside the course occasion |
| Badge(s) | showing students completement of a module | show the module structure on the student dashboard |
| Progess measure(s) | measurement of student tasks inside the module | an item can measured by, number of performance, level, assessed role |
| Form(s) | clinical evaluation, EPA, Mini-CEX, attendance and more | can be used through the web or one of the apps: Orzone Forms/Ortrac Scholar |
| Content(s) | Reading material to support the course occasion | can contain, text, links, links to form, links to quizzes and external material |
| Assignment(s) | a structured way to get a task performed by a student, with a deadline | The assignment need to be evaluated by a teacher and be graded |
| Quizze(s) | Formative exams support the education process | a student can take this of exam with 10-20 question with different types (SBA, MCQ, EMQ and more) |
| KBA exam(s) | Summative exams with a number of questions | High security exam with possibility to a different types (SBA, MCQ, EMQ and more) |
| OSCE exam(s) | A number of stations organized in a practical examinations | Stations will connect to different types of forms for student evaluations |
| Students | Participants in the course session | add or import (batch through Excel) students, they receive a mail about being added to the course occasion |
Add Module
- Work with modules, read here
Add Badge
- Work with badges, read here
Add Progress measure
- Work with progress measures, read here
Add Forms
- Work with forms, read here
Add Content
- Work with content, read here
Add Assignment
- Work with assignment, read here
Add Quiz
- Work with quizzes, read here
Add KBA exam
- Work with KBA exams, read here
Add OSCE exam
- Work with OSCE exams, read here
Add Students
- Work with Students, read here
Finished course occasion
Student dashboard
As soon as a student is added to a course occasion, the work done above will be available for the student, via their dashboard (student startpage)
- Student login at www.ortrac.com (or subdomains like <university>.ortrac.com)
- They navigate to their Portfolio and they see the screen below
- Click at a module and get going to interact with components within the course occasion
Module
A student can find all the components created, inside the module (click at a module to reach the view below)
Teacher
The components above can be reached and added to teacher Powepoint presentations, via qr-codes read more
Students
Add students to the course occation, read here
Create a course session, via copy
Find the menu
- Go to the left meny Courses and select a <course>
- Click the button Create new <course>
Copy exams, quizzes & assignments
A window appears
- Add a name of the new course occasion, at Name
- Click the button Copy existing
- Select event: select previous course occasion to copy from
- Click the active link: Customize objects to copy to customize which objects to copy (examinations, quizzes and assignments )
- Click the button OK to finalize the copy procedure
Forms & Modules
Modules:
- Go to the Students menu, in the course occasion, to make Modules available
- Click the Add module button & select which modules to add
Forms:
- Go to the Forms/Lists menu, in the course occasion
- Click at a <form> in the list
- Click the button Visible
- Click the button Save changes (now is the form available in the course occasion)