This article refers to the functionality of Ortrac web. This article show a step to step guide how to create an online examination


Ortrac can deliver online examinations. You need to set up an event to contain all information time& date, parts, users, questions, and rules for the examination. After adding all the above components, you press the publish exam and the system is locked & loaded. E-mail invitations go out to the invigilators & students. The Monitor system starts and the exam is ready. 


TABLE OF CONTENTS




Create Event

We need to have a container for the examination, lets's create an Event.

  • Click on Event, left menu
  • Click + Create a new template button

  • Name the Event (this is the container for the event, you can call it a course name or a specific type of examination)
  • Click on the button Create from Scratch
  • Click on OK

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You have created a container for your examination. A pop-up window appears with the following info:


Event Details

  1. Name: the name of your container, stated earlier
  2. Exam code: this code is important, the students need this to enter the exam, later on.
  3. Start date: enter the date for this event
  4. Grading scale: from the dropdown menu select:
  • Pass/Fail (most common)
  • Pass/Borderline/Fail
  • A-F
  • Ungraded
  • Click Save button to save this event, the container for the examination.


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Create Examination

Define the details, roles, and content for the examination


  • Click on the Add Segment button at the bottom of the page, from the appearing dropdown menu, select Exam


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An instance called Exam is created, just above the Add segment button

  • Click on the Exam button, to expand, to enter specific details.
  • Title: name the Examination
  • Description: enter info about the examination, this will be visible for the student before entering the examination.
  • Prerequisite: select No Prerequisite
  • Click on the Save button

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Edit Exam

  • Click on the Edit button,  a new window appears:


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Depending on which type of examination you like to do, a number of settings are presented below:


  • Start time:
    • Available immediately
    • Scheduled start
  • Duration: 01:00
  • Question order: 
    • Random
    • Sorted
  • Feedback:
    • No Feedback
    • Score 
    • Correct answers
  • Demo exam:
    • Disabled
    • Default
  • Require safe browser:
    • Yes, with default settings
    • Yes, with custom settings
    • No
  • Password to start: abcd
  • Password to submit: 1234
  • Grading scale:
    • Pass/Fail
    • Pass/Borderline/Fail
    • A-F
    • Ungraded
  • Pass mark: 68% correct

A suggested way to do it, if you were to create an examination with 100 SBA, questions and randomized order of the questions, and random order of the options, with feedback to the student afterward, + a demo exam before they start, start/stop codes, pass/fail and PassMark 60 &´%, would be to use the settings below:

  1. Start time: Scheduled start (20200601)
  2. Duration: 02:30
  3. Question order: Random
  4. Feedback: Correct answers
  5. Demo exam: Default
  6. Require safe browser: No
  7. Password to start: abcd
  8. Password to submit: 1234
  9. Grading scale:Pass/Fail
  10. Pass mark: 60% correct
  • Press Save button


  • Go to the menu Exam Layout and click on the Add section button to create a container with questions.
  • In the field Number of questions write 100 questions.
  • Press Save button


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Create Task/roles

Define roles and give them tasks


Question writer

  • Click on the Tasks & Roles menu at the top of the screen.


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  • Under the menu Question selection, press the dropdown button Add Question writer. 
  • Select a person under the drop-down menu (or several). If you select one Question writer, this person needs to create/find 100 questions. Adding more persons means divided work.
  • If you would like to set a deadline for this work to be done, go to the Due date and click Set deadline and add time/date.
  • Press refresh of the browser (Fn+F5) to get access to a new menu Questions


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You have three options here, we will choose the option to browse for questions.


  1. Write question (drop-down menu with a variety of types of questions)
  2. Browse (look in the existing database for questions, to use)
  3. Auto-select (means the software select a number of questions for you, to choose from)


  • A list of questions appears. Mark a question you would like to add or view to the exam, by marking the checkbox to the left-hand side of the question in the list.


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A number of options appear at the right-hand side of the screen


  • Choose the + Add to: (name of course/examination name) to add the question to the examination


You have added a question to the examination. Go back to the Question main menu, click the folder name to watch the added question.


  • Perform the same routine with the rest of the questions.


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Finished with the selection, press the Publish Questions button, at the right-hand side of the Question menu.


A

pears, showing you the status of the listed questions.  


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  • If you´re ok with the selection according to the information, press the Submit button


Add students

  • Go to the menu Tasks & roles
  • Click on the drop-down menu Add Students drop-down menu:
    • Manual Input
    • Import from Excel/CVS
  • Select manual input for a single user
  • Fill out:
    • E-mail
    • First name
    • Last name
    • Login code (autogenerated) - student need this code to enter the examination
  • Press Save button

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  • Select Import from Excel/CVS to add class lists
  • A browser window appears, select your Excel list

An excerpt of your uploaded document is shown below, for context.

Please indicate which columns to import. Email is mandatory and must be unique. Rows with blank e-mail addresses will be ignored.

  • You need to map the columns to First Name, Last Name, and e-mail by clicking the drop-down menu alternatives over each column. 
  • If you have a header in the Excel file mark the Yes, skip the first row at the bottom of the window.
  • Press the button Perform import to add the list of users

import_excel_list_Mapping.JPG

Invigilation

Invigilators will have access to monitor the exam, and perform on-site tasks such as checking ID and granting candidates extra time in the event of technical problems.

  • Go to the menu Tasks & roles
  • Click in the Invigilation menu
  • Click on the drop-down menu Add Invigilator
  • Select a person from the list

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The tools to control will appear after the Publish exam (section 4) button has been released.

  • Go to the Invigilation menu


A list of users:

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A menu with controls:

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For more detailed info search for Invigilation

Publish exam

Publish the exam so students can access the examination

  • Go to the menu Info
  • At the right-hand side of the screen, you will find Publish Exam button, press this button

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An examination summary window appears:

  • Check the details
  • Press Publish exam

 

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