This article refers to the functionality of Ortrac web. This article show a step to step guide how to create an online examination

Ortrac can deliver online examinations. You need to set up an event to contain all information time& date, parts, users, questions, and rules for the examination. After adding all the above components, you press the publish exam and the system is locked & loaded. E-mail invitations go out to the invigilators & students. The Monitor system starts and the exam is ready. 


Create Examination

Find the menu

  • Click on Courses/<course occasion>, left menu
  • Click on Exams left menu inside course occasion

  • Click the Add segment button
  • Select Exam from the drop down menu
  • Click at the header Exam (marked with green rectangle below)

  • Name the Examination in the Title section 
  • Add extra information about the exam, Description section
  • Prerequisite: select No Prerequisite (if you dont want logic between different part in the examm)
  • Click Save button
  • Click at the header with your examination
  • Click the button Edit exam

You have created a container for your examination. A pop-up window appears with the following info:


Exam Details

  1. Start date: enter the date for this event
  2. Duration: the length of the examination, in hour, minutes
  3. Question order: select Random (meaning all students get the order of the question, in a different order compared to their peer
  4. Demo exam: select Disabled
  5. Request safe browser: select No
  6. Password to start: add a password for the invigilator to hand out, If you want to be sure, people in the room get a code, for extra security
  7. Password to submit: add a password for the invigilator to hand out, If you want to be sure, people in the room get a code, for extra security
  8. Grading scale: from the dropdown menu select:
    1. Pass/Fail (most common)
    2. Pass/Borderline/Fail
    3. A-F
    4. Ungraded
  9. Pass mark: percentage to pass the exam, out of 100%

  • Click Save button to save this event, the container for the examination.

Sample settings

Depending on which type of examination you like to do, a number of settings are presented below:

  • Start time:
    • Available immediately
    • Scheduled start
  • Duration: 01:00
  • Question order: 
    • Random
    • Sorted
  • Feedback:
    • No Feedback
    • Score 
    • Correct answers
  • Demo exam:
    • Disabled
    • Default
  • Require safe browser:
    • Yes, with default settings
    • Yes, with custom settings
    • No
  • Password to start: abcd
  • Password to submit: 1234
  • Grading scale:
    • Pass/Fail
    • Pass/Borderline/Fail
    • A-F
    • Ungraded
  • Pass mark: 68% correct

A suggested way to do it, if you were to create an examination with 100 SBA, questions and randomized order of the questions, and random order of the options, with feedback to the student afterward, + a demo exam before they start, start/stop codes, pass/fail and Pass Mark 60 &´%, would be to use the settings below:

  1. Start time: Scheduled start (20200601)
  2. Duration: 02:30
  3. Question order: Random
  4. Feedback: Correct answers
  5. Demo exam: Default
  6. Require safe browser: No
  7. Password to start: abcd
  8. Password to submit: 1234
  9. Grading scale:Pass/Fail
  10. Pass mark: 60% correct

Examination details

Define the details, roles, and content for the examination

  • Click on the Exam layout section, at the bottom of the screen

Exam layout

  • Click on the Edit button,  a new window appears:

  • In the field Number of questions write the amount of questions in the exam
  • Press Save button

Create Task/roles

Define roles and give them tasks

Question writer

  • Click on tab Tasks & Roles menu at the top of the screen.


  • Under the menu Question selection, press the dropdown button Add Question writer. 
  • Select a person under the drop-down menu (or several). If you select one Question writer, this person needs to create/find 100 questions. Adding more persons means divided work.
  • If you would like to set a deadline for this work to be done, go to the Due date and click Set deadline and add time/date.
  • Press refresh of the browser (Fn+F5) to get access to a new menu Questions


You have three options here, we will choose the option to browse for questions.

  1. Write question (drop-down menu with a variety of types of questions)
  2. Browse (look in the existing database for questions, to use)
  3. Auto-select (means the software select a number of questions for you, to choose from)

A list of questions appears. Mark a question you would like to add or view to the exam, by marking the checkbox to the left-hand side of the question in the list.


A number of options appear at the right-hand side of the screen

  • Choose the + Add to: (name of course/examination name) to add the question to the examination

You have added a question to the examination. Go back to the Question main menu, click the folder name to watch the added question.

  • Perform the same routine with the rest of the questions.


Finished with the selection, press the Publish Questions button, at the right-hand side of the Question menu.


  • If you´re ok with the selection according to the information, press the Submit button

Add students

  • Go to the tab Students
  • Click on the drop-down menu Add Students drop-down menu:
    • Manual Input
    • Import from Excel/CVS
  • Select manual input for a single user
  • Fill out:
    • E-mail
    • First name
    • Last name
    • Login code (autogenerated) - student need this code to enter the examination
  • Press Save button


  • Select Import from Excel/CVS to add class lists
  • A browser window appears, select your Excel list

An excerpt of your uploaded document is shown below, for context.

Please indicate which columns to import. Email is mandatory and must be unique. Rows with blank e-mail addresses will be ignored.

  • You need to map the columns to First Name, Last Name, and e-mail by clicking the drop-down menu alternatives over each column. 
  • If you have a header in the Excel file mark the Yes, skip the first row at the bottom of the window.
  • Press the button Perform import to add the list of users



Invigilators will have access to monitor the exam, and perform on-site tasks such as checking ID and granting candidates extra time in the event of technical problems.

  • Go to the menu Tasks & roles
  • Click in the Invigilation menu
  • Click on the drop-down menu Add Invigilator
  • Select a person from the list


The tools to control will appear after the Publish exam (section 4) button has been released.

  • Go to the Invigilation menu

A list of users:


A menu with controls appears, to the left:


Publish exam

Publish the exam so students can access the examination

  • Go to the menu Info
  • At the right-hand side of the screen, you will find Publish Exam button, press this button


An examination summary window appears:

  • Check the details
  • Press Publish exam



Student login

At the examination day, the student need to do the following:

Go to

  • The student use the Candidate code (found inside the Student section, should be distributed to student a week before the exam, sample 6QMQHVUX )
  • The exam code (found under Settings menu, inside the course occasion OR the invigilator section, sample OR1156)
  • After login, the student wait for the examination to start