Ortrac - Create & manage a Prefilled form : Orzone AB

This article will describe how to create a prefilled form, to use for example as attendance during an event, QR-code/link for students to follow to submit attendance

TABLE OF CONTENTS

Find the menu
Create a prefilled form
Deliver the form
Manage a prefilled form

Go to Courses/<course>/<course occasion>
Select the menu Forms/Submit form
Click a <form> from the list

Create a prefilled form

The form appears:

In the section Prefills, click the button Create Prefill

You may save a pre-filled version of this form, to grant students quick access to a forms with some tags or values already set. If you want to use the auto-submit feature, please make sure that all required fields and tags are provided.

The auto-submit functionality works well to document presence, at an education event.

Prefilled section:

Give the Prefill a name (sample: attendance Day 2)
Description (shown to the student: sample: You attended day 2 of the course)
Select an Assessors role
Auto-submit:
- Auto-Submit=Yes, as the student follow the presented link to the form, they get a "Thanks for submitting" message, without any action needed.
- select Auto-Submit=No, if the student need to confirm the submission, by clicking a Submit form button

Form section:

Fill out the form with correct data for all students, following the prefilled link (note: all mandatory feeds needs to be completed)
Select the occasion (sample: lab1, seminarie1, day1) from the dynamic dropdown menu to mark the specific occasion. Name the Prefilled form with the occasion, "Attendance - day1" to keep a structured approach. To create the dynamic dropdown menu, read this article: Blueprinting - Create course relevant tags