This article briefly describes the differences between an Ortrac shape and a Google Form.


Google Forms

Google Forms can create forms with different components and is free to use and delivered online. Share a form with others and save your responses. The forms are saved in Google Spreadsheet and they can be used over and over again, for example for surveys. 

For a completed answer in a Google forms component, it will be a filled in cell in a Spreadsheet table.

For completed Google forms, it will be a filled in row in a Spreadsheet table.

You can fill the form with a number of components such as Multiple Choice, Checkboxes, Text, FIle upload and other features.

Ortrac Forms

The Ortrac Forms function can also create forms. They are similar in form to Google Forms but have a completely different structure behind. Where Google forms' different components lead to different entries in columns in a spreadsheet table located online, Ortrac form is actually a container for intelligent components, with the possibility of advanced traceability. 


Ortrac's forms can be used both as web forms and in the app. In the app, you can also store the forms offline, until you get access to the internet again.

An Ortrac Form is built up, get the same way as a Google forms, with different types of components:

  • Evaluation question
  • File upload
  • Rich text info 
  • Separators

Below we see the forms editor and its components. On the left side, the components are entered and what order they should be entered in. In the right column you check which course(s) the form should be found in, if it is allowed to fill in the form as a group. At the bottom of this section, you check the aftertags, how these should behave for the student.

Evalueringsquestions & Rating scales

Some of the things that differentiate Ortrac Forms from Google forms are that you can:

  • "tag" the forms in different ways, give them "post-it" notes with searchable information, both as the creator of the form and those who use the form.
  • You can assign the form access to different courses with students
  • You can fill in forms in groups, but the result will be one individual form per student.
  • Hide forms from certain courses

An evaluation question can in turn consist of various components such as:

  • Single item (a query with with Rating scale)
  • Choice matrix (a matrix of questions but with the same Rating scale linked)
  • Comment only (a text question, without Rating scale attached)

The rating scale, for its part, consists of a number of components it also:

  • Discrete Values (this will be a Muliple Choice question) 
  • Numeric vaules (can create e.g. a slider component)

Below we see the evaluation query editor with its components. On the left side, you name the question, decide what response mode the question should have. Here you can also "tag" the question via the Question Banking button

Form sample

Below we see a fully created form and the status is active. To know in detail what all fields do, see article


List of functions

  • All components that make up a shape can be tagged and tracked, when analyzed
  • Components used to build forms can be analyzed through Microsoft Power BI
  • EPA Descriptions can be used as Evaluation Questions, and thus used over and over again
  • EPA descriptions and EPA can be used by creating tag categories, which can tag components in a form
  • As a user, you can do something with a completed form, namely post-tag it, with information that is close to the student and cuts through different forms, and supports the student's portfolio.
  • Dipsticks can be used to check how the process with forms goes, partly through the amount of completed forms and also the achieved scale level in the form.
  • Modules are a higher order Dipstick, this function can combine a number of Dipsticks with forms but can also contain results from Assignments, Examinations and Quizzes.
  • Offline support is available for forms, if you choose to use the Ortrac Scholar app
  • You can fill out a form via web or via app, Ortrac Scholar app
  • Ortrac Forms can be used to create OSCE examinations
  • Forms can be filled in for one student at a time, but also for a group.
  • Forms can be added to one or more course sessions.
  • Forms can be paused from a course session.
  • Different types of search filters (include/exclude) allow you to search on different tagging groups, post-tagging groups to look at their completed forms.
  • Analytics views for different roles, powered through Power BI, can be consumed in the system.

Similar components

This article lists all the components you can create for an Ortrac shape (se article)

Traceability & analysis

All these components together build up the functions of a Google Forms, all components are thus traceable in a completely different way, which allows you to make powerful analyzes of entire educational lines over time to, for example, see where you lack internships, how program goals and course objectives are met, strong and weak students. 

Connect your collected data and extend your analysis to Microsoft Power BI