This article refers to the functionality of Ortrac web. This article describes how to edit a question from your question database.


TABLE OF CONTENTS


1. Question database


1.1 Find database

  • Go to the menu Question bank/Browse


A window opens with all questions available in your database.



1.2 Functionality


General functions listed:

  • View summary - show you a matrix with all questions. select to show at the X/Y axis to get an overview.
  • Go to question - If you enter the question ID, you will be directed to the Edit view of the question
  • Include/Exclude - You can change the list appearance by adding filters, for easier selection
  • Show entries - different options how long the display list can be, the standard is 10 questions per view


List functionality:


Checkbox marked, a window appears at the right-hand side of the list, with extra functionality for the selected questions:



List header:


  • Checkbox marks all question in the view (not all in database). To select all, do this for all views.
  • Sort of list, click at the arrows to sort form different columns topics.



2. Edit a question


2.1 Select a question

  • Click at a question in the list. A window opens with the question in an edit state.


2.2  Function & tools


General question functions listed:

  • Edit button - set the question in edit mode
  • Marking and feedback button - points & rationale for the question
  • Question banking button - configuration of the questions (tags/type, etc...)
  • Preview button - show a graphic representation of the question, without functionality
  • Translate button - create a version of the question, translated into another language
  • Flag button - make a note of something with a comment. The flagged question will appear in the review mode
  • Copy button - make a copy of a question
  • Delete button - delete a question


History functions listed:

  • Toggle button to make a comment
  • Add a comment in the History flow:
  • Note of edited question (automatic) after saving a Draft of an edited question
  • Not of a published question after Saving a Published questions


2.3  Edit menu

  • Question body (window at the top) - state your question
  • Options (depending on question type) the options menus differ:
    • SBA (one correct answer per question)
    • Multiple choice (one or many correct answers among the options)
    • True or false (one correct answer per option)
    • Extended matching (Answers & Items and connect these to get the correct answer)
    • Viva (no option - marking and feedback contains points and recommendations on how to get the answer right) 
    • Free text, Essay (no option - marking and feedback contains points and recommendations on how to get the answer right)
    • Evalution question (used for forms, not in exams)
    • Short answers (Item mapped to correct response(s))
  • Flags - This shows if you have comments and need to take action
  • Case presentation - (used for Part II examinations, no use in ordinary questions)
  • Attachments - add image(s) and write a text to each image (see section 2.4)
  • Add option - add an extra option, only available for SBA, True or false, Extended matching & Short answer
  • Allow/Prevent randomization - allow or prevent randomizing the option order showed to a candidate during an examination, only available for SBA, True or false, Extended matching & Short answer
  • Preview button - show a graphic representation of the question, without functionality
  • View changes - (see separate section below 2.4)
  • Discard changes - remove changes made to the question
  • Save - (two options:
    • Save Draft (means only you can work with the question, "lays at your desk")
    • Publish ( (means the question is accessible for all with access to the question database, "in the library") 


2.4  Attachments

Click to either Upload from computer or Browse from already uploaded files/content.

A question can have one or more attachments.

The following file formats can be attached to a question:

  • png
  • jpg
  • gif

There are two ways you can attach an image to a question. The first is to upload from your computer, the second is to work with a library in Ortrac. In Ortrac you have your personal library and a library that are common for the curricula that you´re working in. Images uploaded directly to a question will not be added to the online libraries only the question.

For each attachment you can:

  • Specify a caption 
  • Preview the document in full size
  • Download the document
  • Delete the attachment

2.5  Changes

You have the possibility to compare the current version of the question to the earlier version(s)