This article shows what a practical use of a form can look like when using the components in Ortrac.


Complete form

Here you can see what the form looks like when it is ready to be put into operation in Ortrac. The left part of the image shows the form itself, while the right part shows what dynamic settings are available for the form.

Components in form section

We will now look at the details that build up a clinical practice form with links to EPA elements.

1. Event selector

  • If the form is published and made available for one or more course occasions, then you can choose them here

2. Student selector

  • If a student is added to the course that has been chosen, you can choose them here. 
  • Depending on how it says on the Settings menu, there are options that you can select several students at the same time

3. Describe the occasion and activities

  • This is a text component of the form itself.
  • Use this information box to create a picture of what is expected of the student

4. Evaluation issues

5. Rating scale

  • Rating scale needed to be created the first time it is used
  • In this case, the Rating scale consists of the values: Not evaluated, Not evaluated, Observing, Together, Complementary, Without supplementation.


  • As an assessor, you can add a comment to each evaluation question, during the ongoing evaluation.
  • The comment function (click on Comment) is created automatically when you add the Evaluation question to the form.

7. Feedback as freetext

  • Here is another component that you add to the form, a free text field for comments.

Submit Evaluation

To save an evaluation, press the Submit Evaluation button. The completed form can then be found under the tab Submissions.

Components in the Settings section

There are a number of settings that allow you to use the form in different ways, which you control via this menu, Settings.

8. Form name

  • The name of the form should describe the situation, as there can be many forms to choose from, at a university.

9. Accessability

  • This dropdown menu allows you to choose which course occasions (one or more) the form should be available for.

10. Student selection

  • These choices are as follows:
    • Single=one student can be selected at a time 
    • Multiple=then you can select several students at the same time (fill in for several)

11. Form status

  • In order for the form to be used, it must be published (while creating the form, it is in a Draft mode, where it can only be viewed by the author)

12. Tag settings

  • Here you can see what tags you can put on it is the assessment. In this case, there are four categories. The different symbols mean the following:
  • Stop sign = not used
  • Checkbox = tag group is useful, but optional
  • The star = tag group is useful, and required


You can make settings while using a published form, if you make changes you press the button Save.